CONTRACT AGREEMENT WITH OUR CLIENT ON WEBSITE DESIGN.
Contract between WILISEF DATA TECHNOLOGIES and Client Name ( ____________________ ) on website design
We’ll always do our best to fulfill your needs and meet your expectations, but it’s important to have things written down so that we both know what’s what, who should do what and when, and what will happen if something goes wrong. In this contract you won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into signing something that you might later regret. What we do want is what’s best for both parties, now and in the future.
So in short;
You (Client Name _________ ), located at Client Address are hiring us (Wilisef Data Technologies) located at _____________to design and develop a web site for the estimated total price of N________.
What do both parties agree to do?
You: You have the authority to enter into this contract on behalf of yourself, your company or your organization. You’ll give us everything we need to complete the project as and when and in the format we need it. You’ll review our work; provide feedback and approval in a timely manner too. Deadlines work two 2 WEEKS, so you’ll also be bound by dates we set together. You also agree to stick to the payment schedule set out at the end of this contract.
Us: We have the experience and ability to do everything we’ve agreed with you and we’ll do it all in a professional and timely manner. We’ll endeavor to meet every deadline that’s set and on top of that we’ll maintain the confidentiality of everything you give us.
Estimated DAY of development work: 7 DAYS
Cost of this estimated DAY: N————–
Hosting and Maintenance:
Our WordPress Hosting service plan offers 1/2 hour of service each month to the client. This time is used mainly for securing offsite backups of client data (files and database) in several locations, analytics reporting which is set up per client request, upgrades to client software (such as plugins or open source), security scans of client sites for malware (as WordPress and other open-source software alternatives are popular for businesses and for hackers), and a general assessment of the status of each site on a monthly basis. If your website is built around a platform, such as WordPress, we recommend the Basic plan as a minimum requirement for several reasons:
- Open-source platforms, such as WordPress, are a great option for businesses as they allow the client various degrees of control over the content on the site. Because the source of the software is available for anyone to dissect and inspect, open-sourced software can be more secure and trusted, as any vulnerability is quickly discovered and fixed. However, if a website is not kept up to date with the latest plugin and software versions, it is much more likely that at some point the site will be exploited.
- Taking the time to secure backups of website files and database files each month ensures that, if the site does go down or become compromised, it can be restored with minimal effort.
- Having a nice, understandable, report of site traffic is important because it gives data to back up any future improvements that need to be made to either the site or a client’s marketing plan.
- If a client website is in our hosting environment it is a liability to us. If it is not properly taken care of then it is susceptible to exploit, which makes every site in our environment equally susceptible. We would rather be proactive and forego any issues.
Yearly Reoccurring Hosting & Domain Name: N________________________________
We create look-and-feel designs, and flexible layouts that adapt to the capabilities of many devices and screen sizes. We create designs iteratively and use predominantly HTML and CSS so we won’t waste time mocking up every template as a static visual. We may use static visuals to indicate a look-and-feel direction (color, texture and typography.) We call that ‘Iterative Design’.
You’ll have two or more weekly opportunities to review our work and provide feedback. If, at any stage, you’re not happy with the direction our work is taking, you’ll pay us in full for everything we’ve produced until that point and cancel this contract.
We’re not responsible for writing any text copy. We will input copy that has been delivered to us, however, if you’d like us to write new content or input text for you, we can provide a separate estimate for that.
You should supply graphic files in an editable, vector digital format. You should supply photographs in a high resolution digital format. If you choose to buy stock photographs, we can suggest stock libraries. If you’d like us to search for photographs for you, we can provide a separate estimate for that.
Browser testing no longer means attempting to make a website look the same in browsers of different capabilities or on devices with different size screens. It does mean ensuring that a person’s experience of a design should be appropriate to the capabilities of a browser or device.
Desktop browser testing
We test our work in current versions of major desktop browsers including those made by Apple (Safari), Google (Chrome), Microsoft (Internet Explorer) and Mozilla (Firefox). We’ll also test to ensure Microsoft Internet Explorer 8 for Windows users get an appropriate, possibly different, experience. If you need an enhanced design for an older browser, we can provide a separate estimate for that.
Mobile browser testing
Testing popular small-screen devices is essential in ensuring that a person’s experience of a design is appropriate to the capabilities of the device they’re using. We test our work in:
iOS: Safari and Google Chrome
Android 4.1: Google Chrome and Firefox
We currently don’t test Blackberry OS or Blackberry QNX, Opera Mobile, Symbian or other mobile browsers. If you need us to test using these, we can provide a separate estimate for that.
At Wilisef we maintain our own Virtual Private Cloud servers. These servers are secure and fast and we know them front to back. We prefer that our clients host in our environment for multiple reasons (such as security, ease of maintenance, performance, etc). Our servers are not set up for email or FTP access. If these are requirements of yours, then we can provide a separate estimate for setting that up.
If you choose to not use our hosting environment, we can set up an account for you at one of our preferred hosting providers. We can set up your site on a server, plus any statistics software such as Google Analytics and we can provide a separate estimate for that. Then, the updates to, and management of that server will be up to you.
Changes and revisions
We know from experience that fixed-price contracts are rarely beneficial to you, as they often limit you to your earliest ideas. We don’t want to limit your ability to change your mind. The price at the beginning of this contract is based on the length of time we estimate we’ll need to accomplish everything you’ve told us you want to achieve, but we’re happy to be flexible. If you want to change your mind or add anything new, that won’t be a problem as we’ll provide a separate estimate for that.
We can’t guarantee that our work will be error-free and so we can’t be liable to you or any third-party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if you’ve advised us of them. Finally, if any provision of this contract shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this contract and shall not affect the validity and enforceability of any remaining provisions.
First, you guarantee that all elements of text, images or other artwork you provide are either owned by your good selves, or that you’ve permission to use them.
Then, when your final payment has cleared, copyright will be automatically assigned as follows:
You’ll own the visual elements that we create for this project. We’ll give you source files and finished files and you should keep them somewhere safe as we’re not required to keep a copy. You own all elements of text, images and data you provided, unless someone else owns them.
We’ll own the unique combination of these elements that constitutes a complete design and we’ll license that you, exclusively and in perpetuity for this project only, unless we agree otherwise. We can provide a separate estimate for that.
We love to show off our work and share what we’ve learned with other people, so we reserve the right, with your permission, to display and link to your project as part of our portfolio and to write about it on websites, in magazine articles and in books.
We’re sure you understand how important it is as a small business that you pay the invoices that we send you promptly. As we’re also sure you’ll want to stay friends, you agree to stick tight to the following payment schedule.
Invoices will be sent out through email at the end of every month for Progress Milestones reached (refer to the above Timeline section for details on these Milestones). The Progress Milestones will be invoiced for approximately 1/3 of total project estimate. In this case, that will be roughly $0.00 per milestone reached.
NOTE: You can’t transfer this contract to anyone else without our permission. This contract stays in place and need not be renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.
Although the language is simple, the intentions are serious and this contract is a legal document.
The Dotted Line…
Signed by and on behalf of Wilisef Data Technologies____________________________________
Signed by and on behalf of Client Name_______________________________________________
Date Jun 20, 2019
Everyone should sign above and keep a copy for their records.